Job title: Executive Business Senior Assistant
Job description: Job Description
Job Title Executive Business Senior Assistant
Address Butterfly Building B, Dubai Internet City
Executive Business Senior Assistant – SAP UAE What we offer:
Our company culture is focused on helping our employees enable innovation by building breakthroughs together. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from. Apply now!
Job Family Definition
Provides support, advice and services to Executive management (usually Board members or L1 Executives, in exceptional cases L2 Executives) in the planning and coordination processes with and beyond the Board Area as well as in the contact with customers, interested parties, and partners. Helps align business strategy and business processes.
Core tasks include:
Designs, implements and delivers business/improvement programs
Provides liaison, including management of strategic meetings, with key internal and external stakeholders
Assist in strategic topics, including preparation of presentation and management documents
Coordinates and executes cross-units projects and special tasks, in cooperation with other Board areas.
Advises Executive management with respect to area of expertise.
(This job family is NOT to be used for secretarial / PA positions. Incumbents may be referred to as ‘Chief of Staff’ in some organisations)
responsible for delivery of outcome of assigned projects or areas of responsibility
internally recognised senior on complex technical and business matters
works on large, complex activities, using demonstrated creativity and expertise and applying specialist professional knowledge to deliver high quality results / technical solutions
may include team lead or supervisory responsibilities
contributes independently, resolves complex issues in own specialist area (e.g. cross-functional or cross-country projects)
works independently on topics while setting priorities having sole responsibility
provides regular project status and updates
decisions/solutions can enhance essentially current and future design and strategy
enhance complex systems & processes
advanced technical or business skills and special knowledge in one / several areas
individuals with a customer focus have developed the acumen to cultivate and develop lasting customer relations
typically several years experience with increasing amount of responsibility
*) in Project Management: Depending on LoB, has an PMI, Six Sigma or equivalent certification
if in Six Sigma has green belt
builds and maintains partnerships with internal and external customers and partners
contributes actively to build common ground for cooperation
communicates clear and conveying processes & policies in a way that others can understand
communicates relevant messages in a timely manner and with constructive feedback to cross functional colleagues & managers
Key Responsibilities & Tasks
The Executive Business Senior Assistant is responsible for providing business support, advising and servicing to Executive management (usually Board members or L1 Executives, in exceptional cases L2 Executives) in the planning and coordination processes with and beyond the Board Area as well as in the contact with customers, interested parties and partners.
Core tasks include:
Preparation of presentations, conference calls and management documents
Preparation of strategic meetings with key internal and external stakeholders
Provide liaison between the key executives and employees
Assisting in strategic topics
Preparation of complex (activity/expense) reports, projects and documentation
Coordination of cross-unit projects and special tasks as well as cooperation with other Board Areas
Experience & Educational Requirements
Experience & Language Requirements
At least 5 years administrative and business professional experience in fast-paced environment.
Demonstrated proficiency with MS Office Tools
Experience with SAP internal Tools like Corporate Portal ISP, CSN
Language of the manager/team: Level 3: Fluent
University degree in related field
Job Specific Skills
The skills are specified with a proficiency level ranging from 1-4 to reflect the different career levels and enable a smooth skill progression along the different levels.
SAP Core Competencies
Innovative Thinking 2
Customer Focus 3
Business Acumen 3
Quality Focus 3
Partner and Third Party Engagement 2
Intercultural Sensitivity 3
IT Principles and Data Security 2
Change Agility 2
Challenge Complexity 2
Time Management 3
Project Management 2
Priority setting 3
Organisation Effectiveness 3
Office Tools 3
Internal Tools 2
ISP and ILP 2
Corporate Portal 2
Knowledge of our internal incident-ticket system, how it works, the different components (both incident and service request management) and the different reports available 2
CSS problem reporting and message handling 2
Analytics Capabilities 2
Ability to work independently 2
We are SAP
SAP innovations help more than 400,000 customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with 200 million users and more than 100,000 employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, we build breakthroughs, together.
SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realise their full potential. We ultimately believe in unleashing all talent and creating a better and more equitable world.
SAP is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to the values of Equal Employment Opportunity and provide accessibility accommodations to applicants with physical and/or mental disabilities.
EOE AA M/F/Vet/Disability:
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.
Successful candidates might be required to undergo a background verification with an external vendor.
Work Area: Administration
Expected Travel: 0 – 10%
Career Status: Professional
Employment Type: Limited Full Time
Job Segment: Secretary, ERP, Executive Assistant, Web Design, Database, Administrative, Technology, Creative
Fluent in Arabic and English
5 years administrative and business experience
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Job date: Sun, 08 Jan 2023 23:58:42 GMT
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